PowerPoint Shortcuts

To Show Your Slides Out of Order During a Presentation

If you are  doing your presentation and need to open a slide out of order, just type the slide number and press ENTER.  It’s a good idea to print out a copy of your presentation to use as reference.

To Write on a Slide During a Presentation

Have your presentation open in the Slide Show view
Right-click in the window…choose Pointer Options and click Pen – choose colour-make sure you choose a colour that stands out.
When you are done using the pen, press Esc.

All annotation pen markings are cleared when you leave the slide.

To Access the Slide Master

Click on the SLIDE VIEW Icon while depressing the Shift key.

To Prioritize an object

Right click on the object and select the required command under Order.

To Change from Caps to Lower Case (or Vice Versa)

If you have text showing in the wrong case, select the text, and then click Shift+F3 until you get to the case style that you want.  Clicking Shift+F3 toggles the text case between All CAPS, lower case, and Initial Capital styles.

To Ungroup a Grouped object

Right click on the grouped object and select the Un-group command …... this will only ungroup clipart or simple drawings.

To Select More than one Object at a time

Select the first object, then while depressing the Shift key click on the other objects that you wish to select.

To Select Small Objects

Hit the ESCAPE key to insure that nothing is currently selected, then repeatedly hit the tab key to cycle through the selection of allthe objects on the slide.  This is useful for selecting very small objects, or objects that are covered up by other larger objects.

To Draw a line that is Perfectly Horizontal or Vertical…A Perfect Square…A Perfect Circle

Depress the Shift key while dragging the symbol to create your line, square or circle.

To Insert symbols into your Text

To insert the copyright © symbol, enter ( c )
To insert the Trademark ™ symbol enter ( TM )
To insert the registered ® symbol enter ( r )
Enter all these configurations without the space between the bracket and letter.  This also works in Word.

To Display Keyboard Shortcuts in Tool Tips

To see the available keyboard shortcuts for menus, commands and toolbars go to Tools/Customize, click on the Options tab, and click on “show shortcuts keys in
screen mode”.

To Make Auto-Fit Text Stop Auto-fitting

To turn this feature off…go to Tools/Options, click on the Edit tab, uncheck “auto
text placeholder”, click OK.

To Create a Soft Shadow

You can create “soft shadows” for square of round objects that sit on a coloured background.  Make a copy of the object, then change its fill be to shaded from black to the background colour, with shading set with black going from the center out to the back of the object to the background colour at the edges.  Make this object 150% larger than the original object and put it behind your original object.  This will give you the effect of a “soft” shadow.  This can only be applied to objects drawn yourself.