Charging Policies

Teaching Use

Teaching use of installed or portable audio/visual equipment is not chargeable.

Examples of teaching use include the following:

•   faculty teaching credit courses and,
•   students working on credit course projects.

Exceptions to this teaching use policy are:

•   laptop computers,
•   portable equipment not returned within 5 business days,  
•   equipment delivery and setup.

Avoid delivery fees by picking up equipment from Day Hall, Room 108 or MacKinnon/CTS Depot, Room 231a.

Authorized instructors who choose to assume liability for student use under the Terms and Conditions need to send a class list with the course number to:

•   CTS, Day Hall Room 108,
•   Fax 519-821-8530, or
•   cts@uoguelph.ca 

AV Equipment Checkout lists equipment available for loan.

Non-teaching Use

Internal

Non-teaching use of installed classroom and portable equipment is chargeable at subsidized internal rates. Labour rates apply for setup and delivery. A valid university I.D. or departmental code is required. See Terms and Conditions regarding liability.

Examples of non-teaching use include the following:

•   departmental meetings and colloquiums,
•   departmental conferences, workshops, courses where a     registration fee is charged,
•   faculty research including that related to course     development,
•   preparation of instructional materials,
•   student clubs,
•   employee associations/unions,
•   special events, and 
•   personal use by university employees.

External

Depending on availability, outside groups may rent equipment at external rates.  Labour rates apply for setup and delivery.  See Terms and Conditions regarding liability.

Payment Options

Payment options include:

1. university GL code (departmental authorization required)
2. credit and debit card (MC, Visa)
3. cheque or
4. cash.

A security deposit is required for payment options 2-4.

Passwords

Passwords are required when using classroom technology where control panels are installed.  If a GL code is used for payment passwords will not be provided without departmental authorization.