AV Loans, Rentals and Event Setup

CTS AV Counter

The Classroom Technical Support Loan Counter offers a wide range of traditional audiovisual equipment as well as the latest in digital presentation technology.

If equipment is not permanently installed in the classroom faculty, staff and students can borrow from the CTS Loan Counter.

There may be nominal charges for equipment, labour and delivery. Call our AV Counter Service Coordinator or Multimedia Specialists at Ext. 52778 for applicable charges.

Equipment availability

Teaching remains our primary focus and equipment is available on a first come, first served basis. Some equipment is available in limited quantities so you are urged to reserve well in advance to avoid disappointment (more time is needed for more complex bookings). Equipment not picked up within 1 hour of the time requested will be made available to other clients. Charges may apply if you do not cancel your reservations. For delivery and/or an operator a minimum of 2 working days is required. You are asked to return all equipment promptly since other clients may be waiting.

Who can reserve equipment?

While the primary mandate is to support teaching, equipment is made available to departments or departmental meetings/training sessions, faculty for research activities, staff, students, student groups, conferences and external clients.

See our charging policies

Who is liable for the equipment?

All clients are required to sign a liability clause holding them responsible for ensuring legal use (copyright) and safety of all equipment they borrow. Before equipment is released to the client they are required to sign the rental order agreeing to the terms and conditions on the back of the order.

It is your responsibility to ensure that equipment is not delivered or stored in unsecured areas.

When departmental coding is provided the department is liable for equipment until it is returned. For this reason CTS requires written approval from your department authorizing you to use the equipment under these conditions. Your departmental administrator may send an email to cts@uoguelph.ca authorizing your use.

Student requests must have written faculty (departmental) authorization and should be placed by the previously authorized instructor or departmental administrator with our Loan Counter staff. Student lists can be sent to cts@uoguelph.ca or to CTS Loan Counter, Day Hall, Room 108.

Departmental administrators are encouraged to indicate a date when the client is to be deactivated. I.e., when the department is no longer willing to assume liability for use of the equipment by the student, staff or faculty member.

If payment is made via cash, cheque, debit or credit card, the individual signing is liable for the safe and proper use of the equipment.

How to reserve equipment

In an effort to provide better service CTS is using a computerized scheduling system. Equipment can be reserved in the following ways:

• in person (Day Hall, Room 108),
• by email cts@uoguelph.ca
• by fax (519 821-8530)
• by phone (Ext. 52778)

1. Your name
2. Your department
3. Departmental coding (or payment type)
4. Your telephone number or where you can be reached
5. Course number
6. Date and time you require the equipment
7. Date and time the equipment will be returned
8. Location where the equipment will be used (building & room number)
9. Type of equipment that you require