AV Checkout & Special Events

AV Checkout Equipment

AV Equipment is available to university faculty, staff and students under the following Terms & Conditions and Charging Policies.

Special Event Setup

If you are hosting a special event that requires a complex audio visual set up, call Ext. 52778 at least 2 weeks in advance to discuss your plans and schedule an AV Specialist.

Loans (no fees)

Faculty and students who are authorized by a department can borrow AV Checkout Equipment on a daily basis at no charge (laptops excepted) for credit course related activity. Rental fees apply for non-credit course activity and long term borrowing.

The department assumes liability for those faculty and students it authorizes.  Departmental administrators may send an email to CTS@uoguelph.ca listing the individuals they are authorizing.

Rentals (fees apply)

Rental fees apply to all non-credit course related use of AV Checkout Equipment and installed multimedia classroom technology.  A 2 day rental fee is required as a deposit for all cash, credit and debit card transactions.

See the staff in Day Hall Rm 108 or call the CTS Loans and Rentals Counter (Ext. 52778) for assistance.  Liability is assumed by the party paying for the rental.

No Show and Late Return Fees

Fees may be charged if equipment is not picked up or returned on time.  2 hours notice is required for cancellation.  Offenders may be denied use of equipment in future.

Delivery/Labour (fees apply)

Hourly labour is charged for all deliveries and setups. 

Methods of Payment